PRIVACY POLICY

New Germany Lutheran Pre-Primary School

Effective Date: 18 September 2026

Last Updated: 18 September 2026

New Germany Lutheran Pre-Primary School (“the School”, “we”, “us”, or “our”) respects the privacy of our learners, parents and guardians, staff members, prospective families, visitors, and users of our website.

This Privacy Policy explains how we collect, use, store, and protect personal information when you visit or use our website.

By using our website, you acknowledge that you have read and understood this Privacy Policy.

1. Personal Information We Collect

Depending on how you use our website, we may collect personal information such as:

- Your name and surname;

- Parent or guardian contact details;

- Email address;

- Telephone or mobile number;

- Information submitted through contact, enquiry, registration, or application forms;

- Information about a learner where this is necessary for an enquiry or school-related process;

- Any information you voluntarily provide to us through the website;

- Technical information such as IP address, browser type, device information, and website usage information, where applicable.

We encourage parents and guardians not to submit sensitive personal information through general website forms unless specifically requested by the School through an appropriate and secure process.

2. How We Use Personal Information

We may use personal information to:

- Respond to enquiries and requests;

- Communicate with parents, guardians, prospective families, and other visitors;

- Process school enquiries or applications;

- Provide information about the School and its activities;

- Administer and improve our website;

- Maintain the security and functionality of our website;

- Comply with applicable legal and regulatory requirements; and

- Carry out other legitimate school-related activities.

We will only use personal information for purposes that are lawful and reasonably necessary for the operation and administration of the School.

3. Children's Personal Information

Because New Germany Lutheran Pre-Primary School provides services to young children, we recognise that information relating to learners requires particular care.

We will take reasonable steps to protect learners' personal information and will process children's personal information in accordance with applicable South African privacy laws.

Where required, the School will obtain appropriate consent from a parent or legal guardian before collecting or using a child's personal information, subject to circumstances permitted by law.

Parents and guardians should contact the School if they have questions about the personal information held about their child.

4. Photographs and School Activities

The School may, from time to time, take photographs or videos of school activities, events, performances, celebrations, or other educational activities.

Where photographs or videos identify individual learners, the School will handle such material in accordance with applicable privacy requirements and any relevant consent obtained from parents or guardians.

Parents or guardians who have concerns about the use of a photograph or video containing their child may contact the School.

5. Cookies and Website Technologies

Our website may use cookies or similar technologies to improve the functionality and user experience of the website.

Cookies may be used to:

- Remember preferences;

- Understand how visitors use the website;

- Improve website performance; and

- Maintain website security.

You may be able to disable cookies through your web browser settings. Disabling certain cookies may affect the functionality of the website.

If third-party analytics, advertising, social media, or other services are used on our website, those services may collect information in accordance with their own privacy policies.

6. Sharing Personal Information

We will not sell, rent, or trade your personal information.

We may share personal information where reasonably necessary with:

- Service providers who assist us with operating or maintaining our website;

- Technology, hosting, email, or communication service providers;

- Professional advisers where necessary;

- Government authorities or regulatory bodies where required by law; or

- Other parties where disclosure is permitted or required by applicable law.

Where appropriate, we will take reasonable steps to ensure that third parties who process personal information on our behalf maintain appropriate confidentiality and security safeguards.

7. Information Security

We take reasonable and appropriate technical and organisational measures to protect personal information against:

- Loss;

- Misuse;

- Unauthorised access;

- Unauthorised disclosure;

- Alteration; and

- Destruction.

However, no website or electronic transmission can be guaranteed to be completely secure. Users should therefore take reasonable precautions when submitting information online.

8. How Long We Keep Personal Information

We will retain personal information only for as long as reasonably necessary for the purpose for which it was collected, or for as long as required by applicable laws and regulations.

Different types of information may be retained for different periods depending on the nature of the information and the School's legal and operational requirements.

9. Your Privacy Rights

Subject to applicable law, you may have rights to:

- Request access to personal information that we hold about you;

- Request correction or updating of inaccurate or outdated information;

- Request deletion of personal information where legally permitted;

- Object to certain processing of your personal information;

- Withdraw consent where processing is based on consent; and

- Lodge a complaint regarding the handling of your personal information.

Requests should be directed to the School using the contact details provided below.

10. Direct Marketing

We will only use personal information for direct marketing purposes where permitted by applicable law and, where required, with the appropriate consent.

You may request that we stop sending you marketing or promotional communications.

11. Third-Party Websites

Our website may contain links to third-party websites, including social media platforms or other websites.

We are not responsible for the privacy practices, content, or security of third-party websites. We recommend reviewing the privacy policies of those websites before providing them with personal information.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or applicable legal requirements.

The updated Privacy Policy will be published on our website, together with the date on which it was last updated.

13. Contact Us

If you have questions, concerns, or requests relating to this Privacy Policy or the personal information we hold about you, please contact New Germany Lutheran Pre-Primary School:

New Germany Lutheran Pre-Primary School

Address: 8 Callie Road, New Germany

Telephone: 0317053355

Email: nglpps@3i.co.za

Website: lutheranpreprimary.co.za

We will consider and respond to privacy-related requests in accordance with applicable law.

14. South African Privacy Law

New Germany Lutheran Pre-Primary School aims to process personal information in accordance with applicable South African privacy legislation, including the Protection of Personal Information Act 4 of 2013 (POPIA), where applicable.

Nothing in this Privacy Policy limits any rights or protections provided to individuals under applicable law.

Data & Limitation of Liability: While we take commercially reasonable measures to secure this website and protect user data, we cannot guarantee absolute security. To the maximum extent permitted by law, Stander Studios, shall not be liable for any unauthorized access, data loss, security breaches, or indirect damages arising from the use of this website. Use of this site is entirely at your own risk.

Privacy Policy